BCI - Brokerage Consultants Ltd.

Our Focus: Financial Services

We connect the right people with the right positions throughout the financial community.

  • Asset Management
  • Alternative Investments
  • Banking
  • Broker/Dealers
  • Commercial Lending
  • Consulting
  • Corporate Treasury
  • Family Offices
  • Financial Services Software Services
  • Insurance & Pension Funds
  • Municipal Finance
  • Private Equity
  • Real Estate Finance
  • Trading

Brokerage Consultants - Financial Recruiting

Tap our resources.

They run deep. Since our inception we've kept our focus trained exclusively on the financial industry, and we've built a vast network of contacts in the process. Let us put those resources to work for you. We'll connect you with the most current job openings at the most desirable companies in Chicago or nationwide.

Job Order:
Administrative Assis

Job Type:
Temporary

Title:
Receptionist /Administrative Assistant (Temp-to-Perm) (1197-194)

Location:
Chicago

Description:
Leading global asset management firm is seeking a
Receptionist/Administrative Assistant who will provide general office and
administrative support to the firmís Chicago office in a temporary-to-
permanent capacity. The incumbent will answer and screen incoming calls,
register and greet guests, and provide administrative support to the
officers in the Chicago office with coordinating travel, organizing
meetings, managing calendars, and handling general administrative tasks.

RESPONSIBILITIES:
Register and greet guests and provide high level of service
Maintain calendars, schedule and coordinate meetings and conference calls,
and liaise with other internal groups for meeting setup when necessary
Maintain correspondence, documents, and filing system in a highly organized
fashion
Set up and confirm travel arrangements and organize itineraries; proactively
monitor travel schedule and resolve any issues that arise
Prepare and submit expense reports on a timely basis
Answer and screen incoming calls, and respond to inquiries as directed
Prepare correspondence, documents, and spreadsheets
Prepare/gather/organize materials for meetings and presentations
Interface with internal and external parties with a high level of
professionalism and adherence to confidentiality
Provide any other support to the office as requested

REQUIREMENTS:
Bachelorís degree or equivalent combination of education and experience
One to two years of administrative experience supporting senior level
personnel in a professional office environment
Strong organizational and time management skills
Prior experience making travel arrangements
Strong phone skills: ability to vet phone calls, direct calls to proper
recipients, pick up phones quickly
Prior customer service experience preferred
Demonstrated ability to multi-task with excellent attention to detail
Must be reliable, possess good judgment, and demonstrate proactive problem-
solving skills
Professional demeanor with excellent communication and interpersonal skills
Strong computer and software skills including Microsoft Word, Excel,
PowerPoint, and Outlook; solid typing skills
Must adhere to strict confidentiality provisions
Experience working with Concur preferred
Previous experience performing data entry in Salesforce preferred


Category:
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Contact:
zach@bcius.com