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Scheduler for Chief Investment Officer (191-29)
New York, NY
Leading boutique investment management firm seeks sharp, organized
administrative professional for Scheduler role; will manage the
calendar/schedule of high-profile Chief Investment Officer who spends
greater than 50% of her time traveling domestically and globally. NOTE: All
members of team reporting to CIO start on a temp-to-perm basis.
Manage scheduling for complex calendar; troubleshoot conflicts
Coordinate domestic/global travel arrangements--prepare extensive
itineraries including weather, restaurant choices
Ensure car service booking as needed
Liaise with staff in other offices to coordinate logistics for marketing
meetings/materials (including printing/shipping/etc.)
Prepare/process expense reports
Liaise with mutual fund marketing team for media appearances; schedule hair
Place “hold for” on calendars as needed; be diligent in removing when no
Prepare daily debrief on status of outstanding matters
Assist/back up other administrative staff in NYC as needed
Must be willing/able to check email/voicemail/text in AM/PM before/after
work and be available by email/voicemail/text over weekends RE: time
College degree preferred
Experience in financial services, preferably investment management industry
Must a be punctual, proactive critical thinker with strong work-ethic,
intense attention to detail, ability to work effectively/efficiently/meet
deadlines, prioritize/multi-task, strong follow-through, excellent
organizational and communication skills who is self-motivated and willing to
Experience with Windows 10, Concur and a CRM system with aptitude to learn
new processes/computer systems