BCI - Brokerage Consultants Ltd.

Our Focus: Financial Services

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Brokerage Consultants - Financial Recruiting

Tap our resources.

They run deep. Since our inception we've kept our focus trained exclusively on the financial industry, and we've built a vast network of contacts in the process. Let us put those resources to work for you. We'll connect you with the most current job openings at the most desirable companies in Chicago or nationwide.

Job Order:
28393-293

Job Type:
Permanent

Title:
Executive Assistant (Investment Management) / Temp-to-Perm (28393-293)

Location:
New York, NY (Flatiron District)

Description:
HOURS: 8:30- 6:00 (Must be open to working post-business hours via mobile
phone as needed)

The Executive Assistant (EA) will provide high quality professional/personal
administrative support to the CEO/CIO of a nimble, multi-billion dollar
investment management firm. Role is being filled on Temp-to-Perm basis, but
absolutely looking for a long-term permanent solution.

RESPONSIBILITIES:
Ensure: that outbound materials are accurate/professional/timely; that CEO
functions efficiently/effectively (provide answers/solutions to anticipated
needs and respond to changes with sense of urgency/professionalism); that
anyone interacting with CEO office (Board Members/Staff/Stakeholders) feels
confident in answers/next steps and that needs are met; that communications
are highly professional and highest level of confidentiality is maintained
at all times
Communications: answer phones (ensure prospects/clients feel valued and have
positive image of org); ensure timely/accurate response to email/phone
inquiries; record messages/voicemails and email messages to CEO; coordinate
communication with senior management
Travel: make accurate/cost effective travel arrangements with related
details attended to; maintain availability during travel for
issues/modifications; forward personal/business e-mails and call with
revised information; prep itinerary with relevant details/bios/contact
info/etc.; schedule hotels/car service for Board members; confirm
appointments day before travel
Scheduling: maintain calendar (appointment scheduling/meetings/events/media
interactions) both business/personal as needed; coordinate with Board of
Directors/Shareholders; schedule/organize/record meetings with investment
team; ensure analyst follow-up
Organization: maintain filing system; ensure necessary materials are on
hand; coordinate routine management reporting from all areas of firm
Prepare materials/proposals/presentations/etc. in PowerPoint/Word/Excel from
rough notes/edits.
Other duties as needed

REQUIRED:
5+ years’ experience assisting a high level senior executive (CEO or CIO) in
equity investment management or hedge fund setting
Undergraduate degree (3.0+/4.0 GPA) or equivalent training/experience;
advanced degree preferred
Demonstrated knowledge/experience in equity markets and asset/investment
management industry
Proficiency in Word (tables, mail merge, etc.) and PowerPoint (creating
formal presentations); intermediate proficiency with Excel (basic data
sorts, formatting dollars vs. percentages, and basic calculations/formulas)
Proficiency in Factset or investment reporting software would be a plus
Proactive/resilient/flexible self-starter; detail orientation/commitment to
quality; strong time management/collaboration/planning/organization and
verbal/written communication skills; willingness to do whatever it takes to
get job done including overtime/odd hours


Category:
Asset Management

Contact:
nathan@bcius.com